Dean Row Village Hall Privacy Policy


What personal information do we collect about you?
As little as is possible ? We collect the information given to us via our booking form/process (name, email address, telephone number and postal address of the person making the booking)


Why do we collect this information?
We collect this information for contact, verification and billing purposes of an event to be held at DRVH.


What other information do you collect about me?
We do not collect any other information about you.


With whom might we share this information?

No information is shared with any other individual or third-party organisation other than anything that is already in the public domain (for example a website address). We do not keep a database and do not pass on any information to any third-party organisation.


What do we do with this information?
The signed booking form is kept on file by the Booking Secretary in order that we can liaise with you about your class/event booking at DRVH. We also use the information supplied to manually generate booking confirmations and invoices.


How long do we store this information?     

We retain booking information until your event has passed and our annual accounts for that financial year are completed and signed off by the Trustees. Depending on how far in advance your booking is made in advance of the event date your information could be stored for two to three years, but a far more usual time span is somewhere in the region of 12 to 18 months. Old booking forms are then shredded.

Invoices which will contain your name, postal address, email address are stored under lock and key and are required by HMRC to be retained for a period of 6 years after which they are shredded.


How can I access the information you hold about me or my organisation?
You are entitled to ask at any time for details of any information DRVH may hold about you as an individual. You can do this by emailing your request to  


Does DRVH capture my IP address and browsing history?
No ? We do not capture your IP address, your operating system, your browser ID, your browsing activity or how you interacted with other websites via any links on the DRVH website.